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<li class="toctree-l2 current"><a class="current reference internal" href="#">Retention of files</a><ul>
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  <section id="retention-of-files">
<h1>Retention of files<a class="headerlink" href="#retention-of-files" title="Link to this heading"></a></h1>
<p>Nextcloud’s Files Retention app allows to automatically delete files that
are tagged with a collaborative tag and have a certain age.</p>
<section id="example">
<h2>Example<a class="headerlink" href="#example" title="Link to this heading"></a></h2>
<p>After installing the Retention app as described in <a class="reference internal" href="../apps_management.html"><span class="doc">Apps management</span></a>
navigate to Administration settings and then to Flow.</p>
<blockquote>
<div><figure class="align-default">
<img alt="Sample rule to delete files after 14 days after creation." src="../_images/retention_sample.png" />
</figure>
</div></blockquote>
<p>The rule from the example will delete all files tagged with <code class="docutils literal notranslate"><span class="pre">Temporary</span> <span class="pre">file</span></code> 14 days after the creation.</p>
<p>You can also use the “Notify owner a day before a file is automatically deleted” option to
make sure the file owner will get a notification before a file will be deleted.</p>
</section>
<section id="file-age">
<h2>File age<a class="headerlink" href="#file-age" title="Link to this heading"></a></h2>
<p>There are 2 options available that can be used to decide when to delete a file:</p>
<ul class="simple">
<li><p><strong>Creation:</strong> Time the file was created on the Nextcloud Server or uploaded to it.</p></li>
<li><p><strong>Last modification:</strong> Time when the file was last modified. Uploading also counts as a modification,
so files that have not been modified since a long time before uploading are not deleted shortly after the upload.</p></li>
</ul>
</section>
<section id="common-misconfigurations">
<h2>Common misconfigurations<a class="headerlink" href="#common-misconfigurations" title="Link to this heading"></a></h2>
<section id="public-collaborative-tag">
<h3>Public collaborative tag<a class="headerlink" href="#public-collaborative-tag" title="Link to this heading"></a></h3>
<p>Similar to <a class="reference internal" href="access_control.html"><span class="doc">Files access control</span></a> retention should use <code class="docutils literal notranslate"><span class="pre">restricted</span></code> or <code class="docutils literal notranslate"><span class="pre">invisible</span></code>
tags. Otherwise any user can remove the tag and the file is not removed after the given
period. Use <a class="reference internal" href="automated_tagging.html"><span class="doc">Automated tagging of files</span></a> to assign such tags to newly uploaded files.</p>
</section>
</section>
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